Bethany Lutheran Church 

Council Minutes
​

​Meeting Minutes for September 15, 2015
Meeting called to order at 7:00 by Gary Oberton.  Present: Tom Crawford, Larry Godejohn, Gary Oberton, Mary Nelson, Bob Mueller, Lonnie Stokes, Kathy Carney, and Pastor Jeannie Megorden. Not present: Jim Polkowski and Lynn Bushinger

1. Pastor Jeannie Megorden led us in a prayer.
2. August 2015 Secretary’s Report was reviewed. Lonnie Stokes made a motion to approve the minutes with amendments, Mary Nelson seconded, and the motion was carried.
3. Diana Vaverek Financial Secretary’s Report for August was reviewed. Mary Nelson made a motion to accept the August Financial Secretary’s Report, Larry Godejohn seconded, and the motion was carried.
4. Treasurer’s Report for August will be reviewed next month.
5. Evangelism/Outreach/Financial Snap Shot – Lynn Bushinger will update us next meeting.
6. Long Term Planning – Community activities for Bethany involvement – We will table this item until next time.   
7. Old Business
   1. Bethany directory, membership, and mailing lists – Pastor Jeannie has a list and will clarify with Sharon Cina and Patty Crawford.
   2. Chicken Dinner Update – Lonnie updated us about the dinner. Sign-ups are created and up for people to sign up.
   3. Benefit dinner for Bob/JoAnn Arend update – September 19th from 3pm – 6pm.  All is ready for Saturday.
8. Pastors’ Report – Jeannie Megorden and Bob Mueller
   1. Pastor Jeannie Megorden –
      1. Rally Sunday went well.
      2. Confirmation numbers is down this year.
      3. October 12-15th – Pastor Jeannie would like to take time to visit with her sister.
      4. Lanyards will be ordered and be used on a volunteer base.
   2. Bob Mueller –
      1. Lots of home visits with Harlan Rude before he passed.
9. Committee Reports/Committee make up
   1. Fellowship –
   2. Youth and Education –
   3. Evangelism and Mission –
   4. Worship and Music –
   5. Stewardship and Finance –
   6. Building and Grounds –
      1. We are going to need some help with this. Harlan Rude did a lot and we are going to need to talk to Wade SandBakken and Norb Bueckers. Lonnie Stokes will be checking with this and figure how to set the systems.
      2. We need to get some salt softener.
      3. Cross is going to arrive tomorrow afternoon. We will be putting it up at a later date with a natural base.
10. New Business:
    1. St. Francis Chorale concert for December 13th
    2. Presentation by Rhonda Fochs at Bethany – will table this until next time with Rhonda can join us.
    3. Schedule presentation by Thrivent representative for Bethany council (Ted Pfohl) – will table until next meeting.
    4. Quilting – an idea was bought to us about having a quilt/s brought each Sunday to be used as a blessing and giving to someone who is on the prayer list.

Next Council Meeting will be October 20, 2015 – at 7pm.

Mary Nelson made a motion to adjourn, Lonnie Stokes seconded, and the motion was passed!

The meeting was ended with the Lord’s Prayer
 

Meeting Minutes for February 17, 2015

Meeting called to order at 7:00 by Gary Oberton.  Present: Tom Crawford, Mary Nelson, Bob Mueller, Gary Oberton, Lonnie Stokes, and Lynn Bushinger. Not present: Larry Godejohn, Jim Polkowski, and Pastor Jeannie Megorden

A.      Bob Mueller led us in a prayer and devotions.
B.      January 2015 Secretary’s Report was reviewed. Lonnie Stokes made a motion to approve the minutes with amendments, Lynn Bushinger seconded, and the motion was carried.
C.      Diana Vaverek Financial Secretary’s Report for January was reviewed. Mary Nelson made a motion to accept the January Financial Secretary’s Report, Lonnie Stokes seconded, and the motion was carried.
D.      Treasurer’s Report for January was reviewed. Mary Nelson made a motion to approve the January Treasurer’s Report, Lonnie Stokes seconded, and the motion was approved.
E.       Old Business
a.       Catering the Chicken Supper – Rick Turner from Four Cheeks Food, LLC: Rick Turner came to inform us about possibly catering this year for the Chicken Supper in October 2015. We discussed what would be needed from the caterer. He stated that he would be able to get us a quote. Jeannie Pantske was also here to help with our discussion and information about the Chicken Supper. Mary Nelson made a motion that we accept the $8 a plate caterer from Four Cheeks Food (Rick Turner), Tom Crawford seconded, and the motion was carried.
b.      Mydirectorymaker.com directory – We will continue this conversation next month. We will do more research on the website and make a decision soon.
c.       Lawnmower quote – Lonnie Stokes will contact Larry Godejohn for information about lawnmower quote before spring is here.
d.      Website – we will continue to update, inform Andy of current information, and keep this on our agenda.
e.      Tanzania – Tom Crawford discussed having an information service about the Tanzania Trip from October 2014. He stated that the group that went would lead parts of the worship. The group would also have information displays, TV slide show, and African food during fellowship hour. This event would be held on April 26th.
F.       Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Pastor Jeannie Megorden –
                                                              i.      Informed us of her current events
b.      Bob Mueller –
                                                              i.      Wendy Richmond resigned from doing the information church sign outside. Bob mentioned that he will take over this job on Wednesday.
                                                            ii.      He also updated about events he participated in over the last month.
G.     Committee Reports/Committee make up
a.       Fellowship –
b.      Youth and Education -
c.       Evangelism and Mission -
d.      Worship and Music –
e.      Stewardship and Finance – 
f.        Building and Grounds –
                                                              i.      Lonnie Stokes will continue to get a hold of TriStar.
H.      New Business:
a.       Church Council Retreat – Possibly have discussions based on long term goal – three to four years out. We are planning a retreat hopefully in April/May.

I.        Next Council Meeting will be March 17, 2015.
Mary Nelson made a motion to adjourn, Lynn Bushinger seconded, and the motion was passed!
The meeting was ended with the Lord’s Prayer.


Meeting Minutes for January 20, 2015

Meeting called to order at 7:00 by Tom Crawford. Present: Tom Crawford, Mary Nelson, Gary Oberton, Pastor Jeannie Megorden, and Lonnie Stokes. Not present: Bob Mueller, Jim Polkowski, Lynn Bushinger, LarryGodejohn

A.   Pastor Jeannie Megorden led us in a prayer.
B.   Linda Bates brought some points to the council.
a.    New church directory – mydirectorymaker.com. She mentioned that the directory is outdated. She did some research and found a website that we can work towards making our own directory.
b.    Website – we need to do better at getting the information to Andy and doing a better job at getting the minutes, pictures, etc to update our website.
c.    Updated information – she mentioned that we need to have the information put up possibly on the kiosk – pictures and information about each council member, church minutes, and updated information about financial reports.
C.   December 2014 Secretary’s Report was reviewed. Gary Oberton made a motion to approve the minutes, Lonnie Stokes seconded, and the motion was carried.
D.   Diana Vaverek Financial Secretary’s Report December 2014 was reviewed. Gary Oberton made a motion to approve the report, Mary Nelson seconded, and the motion was carried.
E.   Treasurer’s Report December 2014 was reviewed. Mary Nelson made a motion to approve the report, Lonnie Stokes seconded, and the motion was carried.
F.    2015 Budget was reviewed. Mary Nelson made a motion to recommend the approval of the 2015 Budget to the congregation, Gary Oberton seconded, and the motion was carried.
G.   Pastor’s Report – Jeannie Megorden and Bob Mueller
a.    Pastor Jeannie Megorden discussed the Lent service schedule and other acts she did this past month.
b.    Bob Mueller was ill.
H.   Committee Reports/Committee make up
a.    Building and Grounds
                                          i.    Parking lot will be fixed in the spring time.
                                        ii.    Landscaping committee is working on setting up phases and have a budget line item of $2,500.
                                       iii.    TriStar Electric – Lonnie Stokes will call to talk to them about lights by the choir section.
b.    Youth and Education
                                          i.    VBS is going to be led by Pastor Jeannie Megorden.
c.    Worship and Music
                                          i.    Lonnie Stokes made a motion to change the soup supper at 6pm and service at 7pm, Tom Crawford seconded, and the motion was carried.
I.      New Business:
a.    Council discussed adding a few items to the Annual Meeting - Suggested times for service Christmas Eve, Lent, and paying down the mortgage.
J.    Next Council Meeting will be February 17, 2015
Mary Nelson made a motion to adjourn, Lonnie Stokes seconded, and the motion was passed!
The meeting was ended with the Lord’s Prayer.


Meeting Minutes for December 16, 2014

Meeting called to order at 7:00 by Jim Polkowski.  Present: Tom Crawford, Mary Nelson, Bob Mueller, Gary Oberton, Jim Polkowski, Pastor Jeannie Megorden, and Lynn Bushinger. Not present: Lonnie Stokes and Larry Godejohn.

A.      Pastor Jeannie MeGorden led us in a prayer and devotions.

B.      November 2014 Secretary’s Report was reviewed. Gary Oberton made a motion to approve the minutes with amendments, Jim Polkowski seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report for October was reviewed. Gary Oberton made a motion to accept the October Financial Secretary’s Report, Jim Polkowski seconded, and the motion was carried.

D.      Treasurer’s Report for November was reviewed. Mary Nelson made a motion to approve the November Treasurer’s Report, Gary Oberton seconded, and the motion was approved.

E.       Old Business

a.       Gary Oberton made a motion to take 50% of the profit from the Chicken Supper to the Oringa Hope Mission in Tanzania, Tom Crawford seconded, and the motion was carried.  

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Pastor Jeannie Megorden –
                                                              i.      She went over her Pastor’s report.
b.      Bob Mueller –
                                                              i.      Baptism coming up and a few visits.
                                                            ii.      Enjoyed going to Luther and thanked for the funding to go.
G.     Committee Reports/Committee make up
a.       Fellowship –
b.      Youth and Education
c.       Evangelism and Mission
                                                              i.      March 22nd or April 12th will be Tanzania Sunday. Tom Crawford and other members who went on the Mission Trip could lead. 
d.      Worship and Music –
e.      Stewardship and Finance –
f.        Building and Grounds –
                                                              i.      Fire Extinguisher/AED service updated – Lonnie Stokes will contact the service department to see if we are in need of an update – we will wait to hear back from Lonnie Stokes.
                                                            ii.      John Whippler took care of the lights from the parking lot being positioned too far onto the public road.
H.      New Business:
a.       Annual Meeting – February 1, 2015
b.      2015 Budget – Council updated the budget and we will start working on the annual report.
c.       Parking Lot apron was cut off by the snow plow.
d.      New snowplow guy: Shawn Shirley.
e.      Possibly looking at various times for Christmas Eve service for next year during the annual meeting.
I.        Next Council Meeting will be January 20, 2015.
Mary Nelson made a motion to adjourn, Lynn Bushinger seconded, and the motion was passed!
The meeting was ended with the Lord’s Prayer


Meeting Minutes for November 18, 2014

Meeting called to order at 7:00 by Larry Godejohn.  Present: Tom Crawford, Larry Godejohn, Mary Nelson, Bob Mueller, Gary Oberton, Lonnie Stokes, Jim Polkowski, Pastor Jeannie Megorden, and Lynn Bushinger.

A.      Pastor Bob Mueller led us in a prayer and devotions.
B.      October 2014 Secretary’s Report was reviewed. Gary Oberton made a motion to approve the minutes with amendments, Jim Polkowski seconded, and the motion was carried. September 2014 Secretary’s Report was reviewed. Lonnie Stokes made a motion to approve the September 2014 Secretary’s Report, Gary Oberton seconded, and the motion are approved.
C.      Terry Nelson came to explain our Church Mutual Insurance Company Policy. This policy is a three year policy. He discussed each section of the policy. Our insurance is at the max on all the non-property sections for our insurance policy we have. Before the next policy renewal comes up, Terry suggested that we get a building appraisal to ensure that our overall Building and Property is adequate for next three years.
D.      Diana Vaverek Financial Secretary’s Report for October was reviewed. Jim Polkowski made a motion to accept the October Financial Secretary’s Report, Lonnie Stokes seconded, and the motion was carried.
E.       Treasurer’s Report for October was reviewed. Mary Nelson made a motion to approve the October Treasurer’s Report, Gary Oberton seconded, and the motion was approved.
F.       Old Business
a.       Ricky Turner is very excited about partnering with the church to cater the Chicken Supper. We would like to invite him to the February Church Council Meeting for more information. We will also be informing the Church Congregation during the Annual Meeting in January.
b.      Long term landscaping and grounds plan – Lonnie Stokes discussed what the Landscaping and Grounds Committee talked about in the meeting this month. He wanted to know what the council felt would be a good budget to work with and also, could there be a budget line item that we have money set aside each year. We talked about what possible phases there might be.  Next month, anyone who is interested in coming one hour earlier to help build an overall plan.
G.     Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Pastor Jeannie Megorden –
                                                              i.      Christmas Eve Service – 6:00pm
                                                            ii.      She went over her Pastor’s report.
b.      Bob Mueller –
                                                              i.      He will be gone Dec. 1-3rd.
                                                            ii.      Baptism coming up and a few visits.
H.     Committee Reports/Committee make up
a.       Fellowship –
b.      Youth and Education
c.       Evangelism and Mission
                                                              i.      March 29th will be Tanzania Sunday. Tom Crawford and other members who went on the Mission Trip could lead.
d.      Worship and Music –
e.      Stewardship and Finance –
f.        Building and Grounds –
                                                              i.      Harlan Rude turned off water outside, ordered soap, and prepared the building for the winter months.
                                                            ii.      The light poles invoice was emailed to Larry Godejohn.
                                                          iii.      Fire Extinguisher/AED service updated – Lonnie Stokes will contact the service department to see if we are in need of an update.
I.        New Business:
a.       Annual Meeting – February 1, 2015: Gary Oberton made a motion to have the Annual Meeting on February 1, 2015, Jim Polkowski seconded, and the motion was approved.
b.      Nominating Committee will be looking for the two open positions on the church council, synod assembly representatives (two) and alternates (two), and WWSM has one open position.
c.       2015 Budget needs to be changed and prepared by next meeting in preparation for the annual meeting.
J.        Next Council Meeting will be December 16, 2014.
Mary Nelson made a motion to adjourn, Tom Crawford seconded, and the motion was passed!
The meeting was ended with the Lord’s Prayer


Meeting Minutes for September 16, 2014

Meeting called to order at 7:00 by Larry Godejohn.  Present: Tom Crawford, Larry Godejohn, Mary Nelson, Bob Mueller, Gary Oberton, Lonnie Stokes and Lynn Bushinger. Not Present: Jim Polkowski, Pastor Jeannie Megorden

A.      Pastor Bob Mueller led us in a prayer and devotions.
B.      August 2014 Secretary’s Report was reviewed. Mary Nelson made a motion to approve the minutes with amendments, Lonnie Stokes seconded, and the motion was carried.
C.      Diana Vaverek Financial Secretary’s Report for August was reviewed. Gary Oberton made a motion to accept the August Financial Secretary’s Report, Tom Crawford seconded, and the motion was carried.
D.      Treasurer’s Report for August was reviewed. Mary Nelson made a motion to approve the Treasurer’s Report, Tom Crawford seconded, and the motion was carried.  
E.       Old Business
a.       Long term landscaping and grounds plan – Lonnie Stokes will hold a meeting on October 21st – 6pm. 
b.      Larry Godejohn will be gone December, January, and February. Jim Polkowski will be gone this winter. Next month, we need to decide our future plans for Annual Meeting, Nominating Committee, and possible phone conferences for members of the council for are gone during winter months.
c.       Choir lighting will be done by Al Dehmer at the end of October when he installs the parking lot lights.
F.       Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Pastor Jeannie Megorden –
                                                              i.      She was absent at a conference in Cloquet, MN.
                                                            ii.      The council reviewed her Monthly Report.
                                                          iii.      Mary Nelson made a motion to approve the Fall Theological Conference, Lonnie Stokes seconded, and the motion is carried.
                                                           iv.      The Church Council reviewed the changes to the Pastor’s Compensation Package and we will continue to discuss it and approve it at our Annual Meeting in January.
b.      Bob Mueller –
                                                              i.      No Funerals or Baptisms this past month.
                                                            ii.      Bob will be gone at the end of this month and we will have a pulpit supply.
G.     Committee Reports/Committee make up
a.       Fellowship –
b.      Youth and Education –
                                                              i.      Sunday school will be led by four people on a rotation.
c.       Evangelism and Mission –
                                                              i.      Tanzania’s Information night and fundraising is going well. Tom Crawford will report back to us after his trip.
d.      Worship and Music –
e.      Stewardship and Finance –
f.        Building and Grounds –
H.      New Business:
a.       Chicken Supper Proceeds – we discussed how we will use these future funds. We will continue to pray and look for future needs after the Chicken Supper is done/proceeds are counted.
I.        Next Council Meeting will be October 21, 2014.
Mary Nelson made a motion to adjourn, Tom Crawford seconded, and the motion was passed!
The meeting was ended with the Lord’s Prayer

Bethany Lutheran Church Council Meeting Minutes for December 17, 2013


Meeting called to order at 7:10 by Larry Godejohn.  Present, Tom Crawford, Larry Godejohn, Mary Nelson, Gary Oberton, Harlan Rude, Jim Polkowski, Lynn Bushinger, Pastor Jeannie Megorden, and Bob Mueller.

No changes to the proposed agenda

A.      Pastor Jeannie Megorden led us in a prayer and devotions.

B.      November 2013 Secretary’s Report was reviewed. Harlan Rude made a motion to approve the minutes with amendments, Gary Oberton seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report for October and November was reviewed. Gary Oberton made a motion to accept the October and November Financial Secretary’s Report, Tom Crawford seconded, and the motion was carried.

D.      Treasurer’s Report for November was reviewed. Jim Polkowski made a motion to approve the Treasurer’s Report for November, Harlan Rude seconded and the motion was carried.

E.       Old Business

a.       Budget – Lynn will check on the discrepancy in the Church Mutual Insurance.  Final Budget proposal will be presented next month

b.      Vacuum Cleaner – been purchased.

c.       Nominating Committee – needs to know all of their responsibilities and be ready for the annual meeting.

d.      Church Secretary – we have a potential candidate and we want to interview her. We would like to create a subcommittee to interview her. We would like to ask Sharon to help with training in the beginning. Jim Polkowski, Larry Godejohn, and Lynn Bushinger are going to set up an interview after January 10th.  Tom Crawford made a motion to allow the subcommittee to offer the position as they seem fit, Mary Nelson seconded, and the motion was carried. Jim Polkowski made a motion to pay a hourly rate of $11 for five hours a week and pay Bethel for office supplies, Harlan Rude seconded, and motion was carried.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller

a.       Pastor Jeannie Megorden –

                                                              i.      Continuing Education in Duluth and Bishop’s Convocation – Gary Oberton made a motion to send Pastor Jeannie to these two events, Jim Polkowski seconded, and motion was carried.

b.      Bob Mueller –

                                                              i.      Six baptisms this past month.

                                                            ii.      21 people at the new members meeting.

                                                          iii.      Maxine Stregge contacted Bob Mueller about the healthy community event through the high school in May 2014.

G.     Committee Reports/Committee make up

a.       Fellowship –

b.      Youth and Education –

c.       Worship and Music –

d.      Stewardship and Finance –

e.      Building and Grounds –

                                                              i.      All set for winter! Gary Oberton will be the go to guy for the winter in Harlan Rude’s absence.

                                                            ii.      New faucet and sink in new classroom is done.

H.      New Business:

 

Page 2: Bethany Lutheran Church Council Meeting Minutes December 17, 2013

 

a.       Lent Offerings and Chicken Supper profits have primarily given away to various places or families in need.

I.        Next Council Meeting will be January 21, 2014.  

Mary Nelson made a motion to adjourn, Gary Oberton seconded, and the motion was passed!

The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

 

Mary Nelson

Church Council Secretary

 






Bethany Church Council Meeting Minutes for November 19, 2013

Meeting called to order at 7:00 by Larry Godejohn.  Present Bob Mueller, Tom Crawford, Larry Godejohn, Mary Nelson, Gary Oberton, Harlan Rude, Jim Polkowski, Pastor Jeannie Megorden, and Lynn Bushinger.

A.      Jeannie Megorden led us in a prayer and devotions.

B.      October 2013 Secretary’s Report was reviewed. Harlan Rude made a motion to approve the minutes, Gary Oberton seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report for October was reviewed. Mary Nelson made a motion to accept the November Financial Secretary’s Report for October, Harlan Rude seconded, and the motion was carried.

D.      Treasurer’s Report for October was reviewed. Harlan Rude made a motion to approve the Treasurer’s Report for October, Jim Polkowski seconded and the motion was carried.

E.       Old Business

a.       Church Secretary – Lynn Bushinger will contact Sharon Cina and report back next meeting. Pastor Jeannie is going to discuss with a possible lead. We will continue our discussion with this next meeting.

b.      Pledge Sunday – This upcoming Sunday is our Pledge Drive Sunday. Larry Godejohn will make a box for the pledge cards. Pastor Jeannie will find a special blessing for Sunday.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller

a.       Jeannie Megorden –

                                                              i.      This weekend, Pastor Jeannie will be taking 15 students to attend the Middle School Gathering at Cragun’s.

                                                            ii.      Thanksgiving Eve service will be November 27 – 7pm.

                                                          iii.      Jim Polkowski made a motion to purchase candle holders for Christmas services as long as the price does not exceed $150, Tom Crawford seconded, and the motion was carried.

                                                           iv.      New member class is December 15th.

b.      Bob Mueller –

                                                              i.      Don Molde’s funeral went very well.

                                                            ii.      Bob will be attending a week at Luther Seminary December 2-5.

G.     Committee Reports/Committee make up

a.       Fellowship –

b.      Youth and Education –

c.       Worship and Music –

d.      Stewardship and Finance –

e.      Building and Grounds –

                                                              i.      Back cabinet will be installed soon. It has been ordered.

                                                            ii.      The thermostat will be for the winter months soon.

                                                          iii.      The carpet cleaning went very well and everyone who came to help was amazing.

                                                           iv.      Best vacuum to get would be Simplicity. Harlan will continue to look for one. Jim Polkowski made a motion that Harlan Rude can purchase up to $500 for a vacuum cleaner, Lynn Bushinger, and motion was carried.

H.     New Business:

a.       Picture Directory – possible start looking in the next six months. Pastor Jeannie mentions that she has a meeting set up with Lifetouch on December 5th if we wanted to attend.

b.      Parking Lot – The poster was updated.

c.       Nominating Committee – Terry Nelson, Beth Burns, and Susan Oberton

d.      Annual Meeting is set for February 2, 2014.

e.      Audit of Books – Larry Godejohn will contact Randy Beinhorn.

I.        Next Council Meeting will be December 17, 2013.  

Mary Nelson made a motion to adjourn, Gary Oberton seconded, and the motion was passed!

The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

 

Mary Nelson, Church Council Secretary

November 21, 2014

Summary of November 12th WWSM meeting

Woods and Waters Shared Ministry Council (WWSM):

The WWSM Council met at Bethel Lutheran on Tuesday, November 12, 2013.  Chairperson Sara Meier called the meeting to order at 5:40 and there was a quorum present.  The minutes from the September WWSM meeting were approved with some amendments.   The Thanksgiving and Christmas schedules were reviewed.  The health insurance for Pastor has been submitted to Portico.  Sara reminded members of the election of officers that will take place at the next meeting in February.  Immanuel Lutheran has had their Annual Meeting already and that included approving the finance package for Pastor Jeanne and the election of an individual to replace Mary Grunwald.  Mary has completed her three year term and was thanked for her assistance and participation in the WWSM.  Bethel and Bethany congregations will be voting on the wages and benefits as a part of their annual meeting.  Immanuel Lutheran congregation also approved moving their Sunday Service time from 9:00 a.m. to 9:30 a.m. which will allow Pastor Jeannie to be present at Sunday Services on two Sundays per month, contigent on Bethel lutheran congregation’s approval of their time change from 9:00 a.m. to 11:00 a.m. 

WWSM will be creating a policy or by-law which will allow each congregation to have alternates, still limited to three voting persons per congregation, at WWSM meetings.   Also a summary of all of the minutes and any documents will be created so that each congreation has the same data and documents on file.  And finally a summary of each WWSM meeting will be created and sent to each congreation for the monthly newsletters. 

The next meeting for the WWSM Council will be at Bethany Lutheran, Cushing, MN on February 24, 2014 at 5:30 p.m.   

Bethany Lutheran Church Council Meeting Minutes for October 15, 2013

Meeting called to order at 7:10 by Larry Godejohn.  Present Bob Mueller, Tom Crawford, Larry Godejohn, Mary Nelson, Gary Oberton, Harlan Rude, and Lynn Bushinger. Not Present: Jim Polkowski and Pastor Jeannie Megorden.

A.      Bob Mueller led us in a prayer and devotions.

B.      September 2013 Secretary’s Report was reviewed. Gary Oberton made a motion to approve the minutes, Harlan Rude seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report was not reviewed. We will review September’s Secretary Report in November.

D.      Treasurer’s Report was not reviewed. We will review September’s Treasurer’s Report in November.

E.       Old Business

a.       Church Secretary – We discussed creating a job description and then present it to the congregation. We then discussed making job descriptions for jobs that are paid within the church. Our current secretary will be resigning January 1, 2014. Gary Oberton will contact our current secretary to help build a job description and Lynn Bushinger will bring in blank job description templates.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller

a.       Jeannie Megorden –

                                                              i.      Bob Mueller made a motion to have the Gideons visit second weekend of January 2014, Gary Oberton seconded, and the motion was carried.

b.      Bob Mueller –

                                                              i.      Remind everyone about Glenda Petrich’s benefit on November 3rd – try to help our fellow sister in Christ. Tom Crawford made a motion that we donate 50% of the profits from the Chicken Supper to Glenda Petrich and family, Mary Nelson seconded, and motion was carried.

G.     Committee Reports/Committee make up

a.       Fellowship –

b.      Youth and Education – bonfire was canceled due to rain

c.       Worship and Music –

d.      Stewardship and Finance – All Are Welcome Campaign – we worked on our first mailing.

e.      Building and Grounds –

                                                              i.      Playground equipment, kitchen sewer, cabinet in classroom, rebuilt shelves in quilting room are all be fixed.

                                                            ii.      Received a pricing quote to clean the carpet – 15 cents per square foot – Kingsway. Gary Oberton made a motion to allow Harlan Rude to go ahead with the best bid and move forward in the carpet cleaning, Lynn Bushinger seconded, and motion was passed.

                                                          iii.      Septic system was pumped.

                                                           iv.      Request to do a light above the altar and near choir area.

                                                             v.      We now have a tax exempt card for Best Buy.

H.     New Business:

a.       Temple Talks – six talks: Mary Nelson (October 20), Brock and Norma Pantzke, Jim Polkowski, Linda Bates, Larry Godejohn (November 17)

b.      Picture Directory – possible start looking in the next six months.

c.       Parking Lot – Tri-City Paving has made a great bid of about $23,000. We have plans to pave the parking lot this spring. Harlan Rude made a motion to accept the bid from Tri-City Paving, Tom Crawford seconded, and the motion was carried.

I.        Next Council Meeting will be November 19, 2013.  

Page 2: Bethany Lutheran Church Council Meeting Minutes for October 15, 2013

Mary Nelson made a motion to adjourn, Gary Oberton seconded, and the motion was passed!

The meeting was ended with the Lord’s Prayer

Respectfully Submitted,

Mary Nelson
Church Council Secretary



Bethany Lutheran Church Council Meeting Minutes
for September 17, 2013

 

Meeting called to order at 7:00. Present Lynn Bushinger, Jim Polkowski, Tom Crawford, Larry Godejohn, Jeannie Megorden, Mary Nelson, and `Gary Oberton. Not Present: Harlan Rude, Bob Mueller

A. Jeannie Megorden said a prayer.

C. July 2013 Secretary’s Report was reviewed. Jim Polkowski made a motion to approve the minutes, Lynn Bushinger seconded, and the motion was carried.

D. Diana Vaverek Financial Secretary’s Report was reviewed. Tom Crawford made a motion to approve the report, Mary Nelson seconded, and the motion was carried.

E. Lynn Bushinger Treasurer’s Report was reviewed. Mary Nelson made a motion to approve the report, Jim Polkowski seconded, and the motion was carried.

a. Jim Polkowski plans to create a spreadsheet/graph to show the attendance and giving trends for the last months.

b. Mary Nelson will make a visual poster about the parking lot to show members our progress with achieving our goal of paving the parking lot.

F. Old Business

a. Pastor Jean is planning on starting a six month trial schedule where she can be at each church twice a month – this will start in January.  

G. Pastors’ Report – Jeannie Megorden and Bob Mueller

a. Jeannie Megorden –

i. Informed us of the change to insurance and that WWSM discussed and voted on it. Gary Oberton made a motion to accept the decision from WWSM about the policy change, Jim Polkowski seconded, and the motion was carried.

b. Bob Mueller –

i. Bob Mueller received a donation from a funeral.

H. Committee Reports/Committee make up

a. Fellowship –

i. We are very thankful to the Godejohn’s family for the donation to the comfort room.

     ii. The men created three teams of four for the pancake breakfast.

b. Stewardship and Finance – We created a team to meet and create our future Capitol Campaign. This team will be meeting and bring information to the next council meeting. The team is Jim Polkowski, Diana Vaverek, Lynn Bushinger, Larry Godejohn, and Gary Oberton.

I. New Business:

a. We would like to continue the outdoor services next year. We thought they were a great opportunity for evangelism. One thought was that we might have a special outdoor service at the end of VBS.

J. Next Council Meeting will be October 15, 2013.

Mary Nelson made a motion to adjourn, Gary Oberton seconded, and the motion was passed! The meeting was ended with the Lord’s Prayer.

Respectfully Submitted, 

Mary Nelson, 

Church Council Secretary

BETHANY LUTHERAN CHURCH COUNCIL MEETING MINUTES

AUGUST 20, 2013 

There are no minutes for the August 20, 2013 Bethany Lutheran Church Council Meeting as there was not a quorum for the meeting and therefore no official Church Council meeting occurred.

Bethany Lutheran Church Council






BETHANY LUTHERAN CHURCH COUNCIL MEETING MINUTES

July 16, 2013

Due to the lack of a quorum at the August 20, 2013 Church Council Meeting, the minutes of the July 16 2013, Bethany Lutheran Church Council were inadvertently never approved. They will be brought forward for review and approval at the next Bethany Lutheran Church Council Meeting on December 17, 2013.

Bethany Lutheran Church Council

Bethany Meeting Minutes for June 18, 2013

Meeting called to order at 7:00. Present Bob Mueller, Tom Crawford, Jeannie Megorden, and Jim Polkowski. Not Present: Larry Godejohn, Mary Nelson, Gary Oberton, Harlan Rude, and Lynn Bushinger.

A. Bob Mueller led the group in prayer.

B. Secretary’s minutes were reviewed and approved, Jim Polkowski made the motion, Gary Oberton seconded and the motion was passed.


C. Diana Vaverek Financial Secretary’s Report was reviewed. Gary Oberton made a motion to approve the report, Mary Nelson seconded, and the motion was carried.


D. Lynn Bushinger gave the treasurer’s report on income and expenses. Report included income so far is $41,410 and that is 41 percent of our total budget of $100,000. Gary Oberton moved to accept Lynn;’s report, seconded by Tom Crawford, and motion was passed.


E. Financial secretary Dianna Vaverek’s report was reviewed. Motion was made by Gary Oberton, second by Lynn Bushinger, and motion was passed.


F. Old Business. Lynn Bushinger brought up the tuition match item that was approved at the May meeting. Correct terminology should be a church scholarship fund is set up. Redirecting payment of salary might not pass the IRS review. Gary Oberton moved to rescind last month’s motion to set up a tuition match. Seconded by Jim Polkowski and the motion was passed.


G. Lynn Bushinger made a motion to establish a Bethany Lutheran scholarship fund to be funded by a variety of sources including the church budget (from time to time) designations, memorials and individual donations. The purpose of the fund is to support the church’s youth in their higher education endeavors. The fund will be monitored and administered by the church council. Tom Crawford seconded, after discussion, the motion was approved.


H. Pastor’s report: Pastor Jean presented a written report of her activities and official acts the past month, including three funerals and two weddings. Next WWSM meeting will be September 17 at 5pm at Immanuel in Hillman. A wedding at Bethany is planned for September 14. Jean will be on vacation June 24-30.


I. Bob will be at seminary next week and Pastor Jean on vacation so we will be short. Bob has been asked to do the annual service at the old Lincoln church in September. Will also put it in our bulletin.


J. Committee reports: Youth and Education: the garage sale was held and resulted in over $1100 income.


K. Evangelism: First Outdoor service was Saturday evening, with 31 people attended. May have cut into our Sunday attendance. Jim Polkowski feels several more could have attended. Jim asked if we want to do another mailing late this summer, noting we have exceeded budget already.


L. Building and Grounds: Set carpet cleaning after VBS and before Sunday School and annual chicken supper. Need a lock on quilting room door, as requested by quilting ladies. Heat pumps have been working very well, according to Harlan.


M. Fellowship: okay. Worship and Music to meet July 9 and could use more Sunday am volunteers.


N. New Business: Pastor Jean brought up a request from N. E synod that each church consider a community activity and join with the community to do it on September 8th. This would be to observe ELCA 25th anniversary and would be part of a church-wide project with every ELCA church to be involved. Discussion was held.


O. Loaning two large chairs to the Motley United Methodist church for their VBS was okayed by consensus. Motion to adjourn by Lynn Bushinger, second by Gary Oberton, and the motion was carried. 

- Tom Crawford Secretary Pro Most Temporary

BETHANY LUTHERAN CHURCH COUNCIL Meeting Minutes for May 21, 2013

Meeting called to order at 7:00.  Present Bob Mueller, Tom Crawford, Larry Godejohn, Jeannie Megorden, Mary Nelson, Gary Oberton, Harlan Rude, Lynn Bushinger, and Jim Polkowski. Not Present: n/a

A.      Jeannie Megorden led us in a prayer and devotions.


B.      April 2013 Secretary’s Report was reviewed. Harlan Rude made a motion to approve the minutes, Jim Polkowski seconded, and the motion was carried.


C.      Diana Vaverek Financial Secretary’s Report was reviewed. Gary Oberton made a motion to approve the report, Mary Nelson seconded, and the motion was carried.


D.      Treasurer’s Report – Harlan Rude made a motion to pay off the lawn care bill for 2012, Jim Polkowski seconded, and the motion was carried. Next year, the council suggests that anyone who provides lawn care needs to request reimbursement by filling out a check request form and give to Lynn Bushinger. Mary Nelson made a motion to accept, Gary Oberton seconded, and the motion was carried.


E.       Old Business
a.       New member books – the council would like to thank Sara Maier and Patty Crawford – along with others who helped assemble the books. We will make an announcement in the church bulletin.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Jeannie Megorden –
                                                              i.      Handed out an updated calendar of all three churches.

b.      Bob Mueller –
                                                              i.      High School blessing for Chloe.

                                                            ii.      Synod Assembly was great. The speakers and worship were out of this world.

                                                          iii.      Discussed having bulleted highlights from the council meetings in each newsletter.

G.     Committee Reports/Committee make up
a.       Fellowship – last pancake breakfast for the year – until fall 2013.
b.      Evangelism – New mailing went out last weekend. It might be nice to do another mailing next fall with current events.
c.       Youth and Education – Garage Sale Friday May 24 and Saturday May 25; Plant sale – both events are hoping to raise money for Youth funding.
d.      Worship and Music – planning meeting for outdoor services will be June 4th at 6:30pm.
e.      Stewardship and Finance – got information from Sara Maier about a possible upcoming capitol campaign. Larry Godejohn will research the information that he received and present next month.
f.        Building and Grounds –
                                                              i.      Fire extinguishers were inspected and next year they will go in for testing.
                                                            ii.      Gave out a map of the zones in the building.
                                                          iii.      Will reinforce the shelves in the quilting storage.

H.     New Business:
a.       Tuition Match to Bethel University – Jim Polkowski made a motion to accept the treasurers proposal to waive her salary ILO making a contribution to Bethel University,  Gary Oberton seconded the motion, and motion was carried.

I.        Next Council Meeting will be June 18th.  
Mary Nelson made a motion to adjourn, Lynn Bushinger seconded, and the motion was passed!  The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,
Mary Nelson, Church Council Secretary

Bethany Lutheran Council Meeting Minutes for April 16, 2013

Meeting called to order at 7:00.  Present Bob Mueller, Tom Crawford, Larry Godejohn, Jeannie Megorden, Mary Nelson, Gary Oberton, Harlan Rude, Lynn Bushinger, and Jim Polkowski. Not Present: n/a

A.      Jeannie Megorden led us in a prayer and devotions.

B.      March 2013 Secretary’s Report was reviewed. Harlan Rude made a motion to approve the minutes, Tom Crawford seconded, and the motion was carried. 

C.      Diana Vaverek Financial Secretary’s Report was reviewed. Gary Oberton made a motion to approve the report, Mary Nelson seconded, and the motion was carried. 

D.      Treasurer’s Report – Jim Polkowski made a motion to approve the report, Tom Crawford seconded, and the motion was carried. 

E.       Old Business

a.       Pastor Jeannie suggested that she could contact a couple of families regarding their membership. Once she has contacted them, she will update our church secretary to help decide who will receive the monthly newsletter. 

b.      New member packets – once the member list is current, the new member packets will be complete.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller

a.       Jeannie Megorden – 

                                                              i.      Easter season went well.

b.      Bob Mueller – 

                                                              i.      Gave a list to Sharon to add some regular visitors to the newsletter list

G.     Committee Reports/Committee make up

a.       Fellowship – 

b.      Youth and Education – got a couple of emails from youth interested in raising funds and Susan Oberton will be meeting with them April 22nd. Gary Oberton will report back next month. 

c.       Worship and Music – we discussed possibly having an outdoor worship time – June 15th, July 13th, August 10th. 

d.      Stewardship and Finance – we discussed producing a new mailing and hoping to have it updated with events coming up. 

e.      Building and Grounds – 

                                                              i.      Heat Pump – finally it has been working correctly. 

                                                            ii.      Harlan Rude will create a checklist and map to help others with temperature control. 

H.     New Business:

a.       Hymnal Board – Gary Oberton will talk to Tom Martinson about possibly having him create boards.

b.      Capitol Campaign – The Council will invite Sara Meier to our next Council meeting to help us discuss our future plans for the pledge drive for Fall 2013. 

I.        Next Council Meeting will be May 21, 2013.   

Mary Nelson made a motion to adjourn, Gary Oberton seconded, and the motion was passed! 

The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

 Mary Nelson, Church Council Secretary




Bethany Lutheran Council Meeting Minutes for March 19, 2013

Meeting called to order at 7:00.  Present Bob Mueller, Tom Crawford, Larry Godejohn, Jeannie Megorden, Mary Nelson, and `Gary Oberton. Not Present: Harlan Rude, Lynn Bushinger, Jim Polkowski

A.      Sara Meier presented the new member binder. She has to add a few pages and add the side labels. Sara Meier would like present them once they are complete. 

B.      Jeannie Megorden said a prayer.

C.      February 2013 Secretary’s Report was reviewed. Tom Crawford made a motion to approve the minutes, Gary Oberton seconded, and the motion was carried. 

D.      Diana Vaverek Financial Secretary’s Report was reviewed. Gary Oberton made a motion to approve the report, Mary Nelson seconded, and the motion was carried. 

E.       Treasurer’s Report – Lynn Bushinger was not able to present February 2013 Treasurer’s Report. We will review and approve next month. 

F.       Old Business

a.       The council decided to create a newsletter list and use the membership list. We discussed having a newsletter list to include all members and others who attend church. We thought this could be another welcoming communication tool for everyone. We will continue to review this at the next meeting.

G.     Pastors’ Report – Jeannie Megorden and Bob Mueller

a.       Jeannie Megorden – 

                                                              i.      Passed around updated calendar to July 2013

                                                            ii.      Communion in the month of May will be May 12th and May 26th because of the Synod Assembly. We will announce and add this information to the newsletter. 

                                                          iii.      Confirmation resumes after Easter. 

                                                           iv.      A Representative from Camp Onomia might be here on April 7th. 

b.      Bob Mueller – 

                                                              i.      Funeral for Ruth Petrich 

                                                            ii.      Baptism for Stella Ann Blanchard

                                                          iii.      Easter Services 6:30 and 9:00

H.     Committee Reports/Committee make up

a.       Fellowship – Easter Brunch between services. 

b.      Worship and Music – special music on Palm Sunday and Easter.

c.       Stewardship and Finance – We discussed the proposed idea of doing a building fund drive this year. 

d.      Building and Grounds – 

                                                              i.      Temperature in Church – We will discuss with Harlan Rude the building temperature. 

I.        New Business:

a.       Constitution committee presented the new constitution to be approved. We discussed the additions that were suggested from the Synod. Gary Oberton made a motion to send the updated constitution to the NE Synod, Tom Crawford seconded, and the motion was carried. 

J.        Next Council Meeting will be April 16, 2013.   

Mary Nelson made a motion to adjourn, Gary Oberton seconded, and the motion was passed!  The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

Mary Nelson, Church Council Secretary




Bethany Lutheran Council Meeting Minutes for February 19, 2013

Meeting called to order at 7:00.  Present Bob Mueller, Tom Crawford, Larry Godejohn, Jeannie Megorden, Mary Nelson, Gary Oberton, and Jim Polkowski. Not Present: Harlan Rude, Lynn Bushinger

A.      Elizabeth Oberton and Shauna Stokes presented Youth budget and discussed the future of our budget for the youth. We discussed to have a Sunday to raise funds for youth events and camps. This spring we will continue to have a plant exchange to help raise funds.

B.      Jeannie Megorden said a prayer.

C.      January 2013 Secretary’s Report was reviewed. Tom Crawford made a motion to approve the minutes, Gary Oberton seconded, and the motion was carried.

D.      Diana Vaverek Financial Secretary’s Report was reviewed. Gary Oberton made a motion to approve the report, Jim Polkowski seconded, and the motion was carried.

E.       Treasurer’s Report was reviewed. Gary Oberton made a motion to accept with a question to Lynn Bushinger about the electric bill for January, Mary Nelson seconded, and the motion was carried.  

F.       Old Business

a.       New Member Packet – Sara Meier is in the final stages of putting the binder put together. Binder and dividers are ordered, purchased, and arrived at church.  

G.     Pastors’ Report – Jeannie Megorden and Bob Mueller

a.       Jeannie Megorden – First Communication on March 10th.

                                                              i.      Meeting with students and parents for prep for First Communication February 24th at 5pm.

                                                            ii.      Heartland Conferences meets on March 10th at 3pm Camp Onomia– Bob and Linda Mueller should attend if possible.

                                                          iii.      Pastor Jean will flip Sundays from 1st to 3rd Sunday each month starting in April.

b.      Bob Mueller – visited with Vernie Mohr for the last three weeks. Vernie Mohr’s funeral was held at church on February 16th.

H.      Committee Reports/Committee make up

a.       Evangelism and Mission – discussed getting another mailing ready for the spring. We discussed getting exact dates for events and a picture from VBS. We will continue to investigate the cost and details for the cards.

b.      Youth and Education – Gary Oberton has accepted the head position for this committee.

c.       Building and Grounds –

                                                              i.      Temperature in Church – Mary Nelson will email Harlan Rude to ask about the heating for the church.  Also, ask who would be the contact while Harlan Rude is away.

                                                            ii.      Chemical that is placed on gravel to help control the dust. We will look into the cost for this summer.

I.        New Business:

a.       Designate Lenten Offering – Jim Polkowski designated 25% to Pillager Food Shelf, 25% to Motley Food Shelf, and 50% to local families in need, Tom Crawford seconded, and the motion was carried.

b.      Constitution committee is meeting this week and will get back to the church council next month.

J.        Next Council Meeting will be March 19, 2013.  

Mary Nelson made a motion to adjourn, Jim Polkowski seconded, and the motion was passed!  The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

Mary Nelson, Church Council Secretary

Meeting Minutes for January 15, 2013

Meeting called to order at 7:00. Present Bob Mueller, Tom Crawford, Larry Godejohn, Jeannie Megorden, Lynn Bushinger, Mary Nelson, Sara Meier. Not Present: Terry Nelson, Harlan Rude

A. Jeannie Megorden did a devotion and prayer.

B. December 2012 Secretary’s Report was reviewed. Sara Meier made a motion to approve the minutes, Larry Godejohn seconded, and the motion was carried.

C. Diana Vaverek Financial Secretary’s Report was reviewed. Lynn Bushinger made a motion to approve the report, Mary Nelson seconded, and the motion was carried.

D. Treasurer’s Report was reviewed. Sara Meier made a motion to accept, Mary Nelson seconded, and the motion was carried.

E. Old Business

a. New Member Packet – Sara Meier presented a folder idea. We discussed how they would be made and what materials are needed along with cost. Mary Nelson will look into costs of items to purchase and Sara Meier will continue to work on the protocol.

F. Pastors’ Report – Jeannie Megorden and Bob Mueller

a. Jeannie Megorden – Passed around Lent Calendar and Sunday assignments through July of 2013.

b. Bob Mueller – Baptism – Ethan Alan Petersen this past month.

G. Committee Reports/Committee make up

a. Youth and Education – went caroling at Bridgeway.

i. Jeanine Pantzke would like blinds for the Sunday School rooms. Larry Godejohn made a motion for Joel Pantzke can purchase the blinds, install, and bring receipt to Lynn Bushinger, Lynn Bushinger seconded, and the motion was approved.

ii. Jeannie Megorden and Bob Mueller will check to see what children need 1st communion classes.

b. Evangelism and Mission - Christmas Fund – Sara Meier informed that Women of Bethany will fund the Christmas bags.

c. Building and Grounds – a pile of sand will be delivered and spread on the parking lot due to the ice.

d. Worship and Music – Bob Mueller suggested we try making a Wednesday evening service quarterly and we could have Holden Evening Prayer then.

H. New Business:

a. Larry Godejohn made a motion to recommend WWSM to pursue a corporate designation (LLC or 501C3), Lynn Bushinger seconded, and motion was carried.

b. Tom Crawford will check with the Synod about a background check for Bob Mueller.

c. Nomination committee is working towards potential candidates.

I. Next Council Meeting will be February 19, 2013.

Sara Meier made a motion to adjourn, Larry Godejohn seconded, and the motion was passed!

The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

Mary Nelson
Church Council Secretary

Meeting Minutes for December 18, 2012

Meeting called to order at 7:00.  Present Bob Mueller, Tom Crawford, Harlan Rude, Lynn Bushinger, Mary Nelson, Sara Meier, and Terry Nelson. Not Present: Larry Godejohn, Jeannie Megorden

A.      Bob Mueller did a devotion and prayer.

B.      November 2012 Secretary’s Report was reviewed. Lynn Bushinger made a motion to approve the minutes, Terry Nelson seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report was reviewed. Lynn Bushinger made a motion to approve the report, Terry Nelson seconded, and the motion was carried.

D.      Treasurer’s Report was reviewed. Mary Nelson made a motion to accept, Harlan Rude seconded, and the motion was carried.  

E.       Old Business

a.       Harlan Rude, Lynn Bushinger, and Randy Beinhorn worked on the 2013 budget. The 2013 proposed budget is complete.

b.      New Member Packet – Sara Meier will bring a prototype to the next meeting.

c.       Current Membership List has been updated by Sara Meier and Patty Crawford.

d.      Terry Nelson made a motion to pay the second half to NE Synod of $3,600, Harlan Rude seconded, and the motion was carried.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller

a.       Bob Mueller – Continue to visit with Bridgeway ladies is going well.

                                                              i.      Thank you for allowing me to go to Seminary for continuing education.

G.     Committee Reports/Committee make up

a.       Youth and Education – Caroling was canceled due to weather

                                                              i.      Sunday School Christmas Program is this Sunday December 23rd.

b.      Building and Grounds – Sign is done and mounted.

                                                              i.      Heat Pump is still not working properly – Harlan Rude thinks the problem is a panel.

                                                            ii.      Ordered water filters – should be coming soon.

                                                          iii.      New burner was installed on the stove.

H.     New Business:

a.       2013 Annual Meeting Agenda –

                                                              i.      Nomination committee – Sara Meier is starting to finish her list for the ballot.

                                                            ii.      WWSM delegates selection – Sara Meier will add them to the ballot.

                                                          iii.      Constitution will be reviewed and tabled until next meeting. Church Council will work towards getting any amendments ready, distributed to the congregation, and discussed during the annual meeting.

I.        Next Council Meeting will be January 15, 2013.  

Terry Nelson made a motion to adjourn, Sara Meier seconded, and the motion was passed! The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,


Mary Nelson, Church Council Secretary

Meeting Minutes for November 20, 2012     

Meeting called to order at 7:00.  Present Bob Mueller, Larry Godejohn, Lynn Bushinger, Mary Nelson, Jeannie Megorden, Sara Meier, and Terry Nelson. Not Present: Tom Crawford

A.      Bob Mueller did a prayer.

B.      October 2012 Secretary’s Report was reviewed. Larry Godejohn made a motion to approve the minutes, Harlan Rude seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report was reviewed. Harlan Rude made a motion to approve the report, Terry Nelson seconded, and the motion was carried.

D.      Treasurer’s Report was reviewed. Sara Meier made a motion to accept, Harlan Rude seconded, and the motion was carried.  

E.       Old Business
a.       Harlan Rude, Lynn Bushinger, and Randy Beinhorn worked on the 2013 budget. The Council will review this budget and discuss next month. Lynn Bushinger wanted to suggest that we fine tune the budget so we aren’t digging so much into our reserves. We should be open to any suggestions.
b.      Tom Crawford will do the monthly newsletter article.
c.       Choir Director is still in the works but John Snell is an active director for the time.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Pastor Jeannie took 13 kids to Craguns – five from Bethany and eight from Bethel
                                                              i.      She stated that it was a great time for fellowship.
b.      Bob Mueller will be at seminary next week for update on his license.
c.       Norma Nelson’s Funeral

G.     Committee Reports/Committee make up
a.       Youth and Education –
                                                              i.      Discussed Youth and Education schedule – Terry Nelson will check liability for Sunday School events. Sara Meier makes a motion to approve the Sunday School schedule for the 2012-13 year, Larry Godejohn seconded, and the motion was carried.
                                                            ii.      On December 9th, the Sunday school kids invite anyone to join them while they go caroling at 11:00am.
b.      Evangelism and Mission –
                                                              i.      Sara Meier has reviewed the letters that went out about updating current roster. She discussed having Bill Bates contact the remaining members that need to finalize their membership intent.

c.       Building and Grounds
                                                              i.      Thermostat in entrance went bad and was fixed.
                                                            ii.      Sign was supposed to be done three weeks ago – it should be complete within the next two weeks.
                                                          iii.      Harlan Rude will repair the stove and thermostat tomorrow.

H.     Annual Meeting is set for February 3, 2013 following the church service (about 10am).

I.        Next Council Meeting will be December 18, 2012.  

Harlan Rude made a motion to adjourn, Lynn Bushinger seconded, and the motion was passed!  The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

Mary Nelson
Church Council Secretary

Meeting Minutes for October 16, 2012

Meeting called to order at 7:00.  Present Tom Crawford, Bob Mueller, Lynn Bushinger, Mary Nelson, Jeannie Megorden, Sara Meier, and Terry Nelson. Not Present: Larry Godejohn

A.      Bob Mueller did a prayer.

B.      September 2012 Secretary’s Report was reviewed. Harlan Rude made a motion to approve the minutes, Lynn Bushinger seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report was reviewed. Harlan Rude made a motion to approve the report, Terry Nelson seconded, and the motion was carried.

D.      Treasurer’s Report was reviewed. Terry Nelson made a motion to accept, Harlan Rude seconded, and the motion was carried.   

a.       Lynn Bushinger, Terry Nelson, Harlan Rude, and Randy Beinhorn will work out a date to set up budget and ready for review by the November meeting.
b.      ***** REALLY appreciate Lynn Bushinger and all of her work she prepares for our meetings!

E.       Old Business
a.       New Projector – Council discussed having a projector for VBS, funerals, events, weddings, etc. We thought of adding it to the budget for next year. This would be on a wish list.
b.      Roasters for the kitchen – Helen Oberton donated two roasters. Sara will contact the Women of Bethany about possibly purchasing more roasters. We will wait until we hear back from Women of Bethany.
c.       Gift Certificates are in the works for electrical and roasters help – they donated their time.
d.      Monthly newsletter article from council – Bob will write the article.
e.      Choir Director – Pastor Jeannie Megorden called CLC and never heard back from them. We will continue to search.

F.       Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Joseph Michael Brown was baptized
b.      No funerals
c.       Confirmation is started and is joined with Bethel. They have four kids from Bethany taking confirmation and five that are attending the youth gathering in November.
d.      Pastor Jean Megorden asked for the 22nd through 27th for vacation. Bob Mueller has requested to have October 28th off. Pastor Jean Megorden will cover Sunday October 28th. Sara Meier made the motion to accept the requests for vacation days, Terry Nelson seconded, and the motion was carried.
e.      Thanksgiving schedule: Jeannie Megorden will do the Thanksgiving service on November 21st at 7pm.
f.        Christmas schedule: Christmas Eve December 24th at 7pm.
g.       New Member Sunday will be decided soon.

G.     Committee Reports/Committee make up
a.       Youth and Education –
                                                              i.      Bibles – we have missed giving out bibles to four kids. Sara will talk to Jeanine Panske about how the Sunday School teachers would like to do this and what version they would like to get.
                                                            ii.      First Communion – Sara Meier will email the names of kids that should be receiving first communion.
b.      Evangelism and Mission –
                                                              i.      Membership letter will go out at the end of this week.
c.       Building and Grounds
                                                              i.      Blinds – in and mounted – THANKS!
                                                            ii.      Sign with Pastor Jeannie and Bob’s name – is being made and should be done soon.
                                                          iii.      Night of the Chicken Supper – one of the stoves went and Harlan will fix it soon.
                                                           iv.      Harlan Rude called for carpet cleaning quotes and has not received any quotes back yet.
                                                             v.      The septic system will need to be pumped out this spring. This should be included in 2013 budget.
                                                           vi.      Women of Bethany requested a paper towel dispenser for the kitchen. Harlan Rude will order it and we will discuss next meeting what funds will support it.
d.      Fellowship
e.      Worship and Music
f.        Stewardship and Finance
g.       Membership    
h.      Other:

H.     New Business
a.       2013 Budget Planning meeting is
b.      Habitat for Humanity: October 27th is the work day from 9-3pm about. The location is in Little Falls.
c.        Next Council Meeting will be November 20, 2012.   

Harlan Rude made a motion to adjourn, Lynn Bushinger seconded, and the motion was passed!

The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

Mary Nelson
Church Council Secretary

Meeting Minutes for August 21, 2012

Meeting called to order at 7:00.  Present Tom Crawford, Larry Godejohn, Bob Mueller, Mary Nelson, Lynn Bushinger, Jeannie Megorden, Sara Meier, and Terry Nelson. Not Present: Harlan Rude

A.      Jeannie Megorden did devotions.

B.      July 2012 Secretary’s Report was reviewed. Larry Godejohn made a motion to approve these changes, Terry Nelson seconded, and the motion was carried. Terry Nelson made a motion to approve the minutes, Larry Godejohn seconded, and the motion was carried.

C.      Diana Vaverek Financial Secretary’s Report was reviewed. Terry Nelson made a motion to approve the report, Larry Godejohn seconded, and the motion was carried.

D.      Treasurer’s Report was reviewed. Mary Nelson made a motion to approve the report, Sara Meier seconded, and the motion was carried.

E.       Old Business

a.       AED purchased and here on August 12. We will work on possibly mounting it. Terry Nelson made a motion to have Mary Nelson make an informational speech about the new AED and its location, Larry Godejohn seconded, and the motion was carried.
b.      WWSM council report –
                                                              i.      Jeannie Megorden was installed on August 12th  
c.       Monthly Newsletter article from Tom Crawford for August
d.      Choir Director – Mary Nelson has a potential candidate and the candidate has requested information.


F.       Pastors’ Report – Jeannie Megorden and Bob Mueller
a.       Funerals – Randy Rossum, Marge Mueller, Dwayne Johnson
b.      Installation August 12 – Thank you for such a memorable service
c.       Jeannie Megorden and Bob Mueller enjoyed a couple of evenings at VBS
d.      Reminder that Fall Theological Conference Sunday, September 23 (afternoon) – Tuesday, September 25. 

G.     Committee Reports/Committee make up
a.       Youth and Education –VBS went very well.
                                                              i.      Jeannie Megorden invited two confirmation age girls from our congregation to join with Bethel to do confirmation classes this year. She will contact their families about this invitation.
b.      Evangelism and Mission –
                                                              i.      Mailing was sent out – there will be another mailing in the future. The mailing went out from Cushing and the next time the mailing could be sent out from other postal routes – South Motley.
                                                            ii.      Webmaster has requested a new salary for the next year. He propose that he would like $410 for the year. Larry Godejohn made a motion to prorate the current webmaster’s salary to the proposed budget for next year as $410 until the next budget is approved because the current webmaster’s contract is up in August. We will then review the budget for 2013. Lynn Bushinger seconded and the motion was carried.
                                                          iii.      New Member Packet – We reviewed the rough outline. We added ELCA connection. Jeannie Megorden and Sara Meier will continue to work on the packet. Sara Meier will make a prototype for the next meeting.
c.       Building and Grounds
                                                              i.      Harlan will bring any recommendations to the next meeting.
                                                            ii.      Pastor Jeannie Megorden requested an additional curtain for the office. Larry Godejohn made a motion to have Harlan Rude purchase a blind to match the other blinds, Sara Meier seconded, and the motion was carried.
                                                          iii.      Update church sign with pastor’s name – Sign Crafters made the previous sign. Sign Crafters is out of business. Sara Meier will contact a business and give Harlan Rude the information.
d.      Fellowship
                                                              i.      Men’s September fishing trip is September 22nd
                                                            ii.      Sara Meier suggested that next year could we possibly split the monthly commitments to two weeks instead of the full month. We will review this for next year.
e.      Worship and Music
                                                              i.      Bob Mueller’s cousin has a memorial fund and would like to use that money to purchase a microphone for the pulpit. Mary Nelson made a motion to purchase and install the microphone contingent that the memorial funds cover the costs. John Nelson proposed the appropriate microphone. Terry Nelson seconded, and the motion was carried.
f.        Stewardship and Finance
                                                              i.      Terry Nelson made a motion to pay $3,600 the first half to NE MN Synod, Larry Godejohn seconded, and the motion was carried.
g.       Membership    
h.      Other:

H.     New Business

I.        Next Council Meeting will be September 18, 2012.   

Larry Godejohn made a motion to adjourn, Terry Nelson seconded, and the motion was passed!

The meeting was ended with the Lord’s Prayer.

Respectfully Submitted,

Mary Nelson
Church Council  Secretary



Meeting Minutes for July 17, 2012

Meeting called to order at 7:00.  Present Norm Siekman, Tom Crawford, Larry Godejohn, Harlan Rude, Bob Mueller, Mary Nelson, Sara Meier, Pastor Jeannie Megorden, and Terry Nelson. Not Present: Lynn Bushinger

A.      Bob Mueller did devotions

B.      Norm Siekman presented his resignation letter from the council. Harlan Rude made a motion to approve his letter, Larry Godejohn seconded, and motion was carried. We are sadly going to miss him but wish him luck in his next adventure.

C.      Sara Meier was suggested to take Norm Siekman’s position for the following year. Larry Godejohn made a motion to have Sara Meier join the Church Council, Harlan Rude seconded, and motion was carried.

D.      June Church Council Meeting notes were reviewed. Tom Crawford made a motion to approve, Mary Nelson seconded, and the motion was carried.

E.       Council reviewed financial secretary's Diana Vaverek's reports on June income and Monthly and Year to Date giving charts presented by Norm Siekman. The average trends for attendance seem to be going up and the giving average is going up but still a little lower than our projected budget for the year. The positive note is we are seeing new faces in the church! It was also noted that dates on Diana's income statement for June were 2011, not 2012. J Larry Godejohn made a motion to approve, Terry Nelson seconded, and motion was carried.

F.       Lynn Bushinger was not able to attend the meeting and there was no written treasurer’s report.

G.     Pastor Jeannie’s first service is next Sunday – July 22, 2012. We hope to have many people at church. This past newsletter and Bob’s announcements on Sunday have invited everyone to be there “Pack the Pews!!!”

H.      WWSM Council Report – We continue to try to be open about our congregation, hope to work well with the other three congregations, and are excited to be a part of this new journey with Pastor Jeannie Megorden. We discussed how Pastor Jeannie’s schedule would begin with her leading worship with Bethany this Sunday, July 22, 2012. We discussed having a quarterly projected schedule for the next WWSM meeting.

I.        Monthly News Article – August volunteer: Tom Crawford

J.        Progress on new director – Norm Siekman stated he has not found anyone right now. St. Cloud State, Central Lakes College, and St. Francis for possible leads for potential suggestions. John Snell might be a possible lead for a potential candidate. We roughly thought a monthly amount of $330. We will continue to look around.

K.      Pastor Report
a.       Isaac Granby Baptism
b.      Shelly Strahl funeral
c.       Pastor Bob makes monthly visits to Bridgeway.
d.      Pastor Bob makes Thursday visits to Lutheran Care Center
e.      Communion Cards and Inserts for people to fill out – how do we help people understand when to fill it out and where to put it.
f.        Pastor Jeannie Megorden is happy to be here! She passed around contact information cards for the council.
g.       Cottages Meeting – possibly have a series of weekly meetings, inviting every member to join one of the meeting times, we hope to have these meetings created by next meeting by the evangelist team, and the thought is we would like to see these meetings sometime in October/November.

L.       Committee Reports –
a.       Youth – Bonfire on Thursday this week – we hope many can come!
b.      VBS – August 13-17th Sky: Everything is Possible With God! Norm Siekman suggested that we create a poster to place around the community. Tom Crawford will contact Roxie about getting publicity
c.       Evangelism Meeting – July 9th – Diana Vaverek lead the meeting. They discussed having a mailing go out with the church’s information. The thought approximately $300 in cost. They thought this would reach 1,200 households in the Cushing, MN postal zip code address. The next mailing could go sometime around the Chicken Supper, VBS, and other potential important dates. Potentially, these mailings would go out 3-4 times a year.
d.      Building and Grounds – meeting coming up early next month – nothing new from the committee.
e.      AED Defibrillator – Bob Mueller will contact Pat Boone from Camp Ripley and if Pat Boone cannot be contacted – Sara Meier will contact Scandia Valley for potential leads. Larry Godejohn made a motion to have the AED Defibrillator in the building by the next meeting, Mary Nelson seconded, and the motion carried. This is very serious issue that we need to remember how this could save a person’s life.  
f.        Sound – John Nelson took care of the three items that were approved in June 2012: speakers in the kitchen, head set microphone, and speakers and sound in the fellowship hall.
g.       Stewardship and Finance – Stewardship Team/Capitol Campaign should start being created in 2013 for the projected year of 2014: funds for the mortgage. Suggestions were made:
                                                               i.      Have the Capitol Campaign sooner than later to help everyone pray-fully think of their giving.
                                                             ii.      Have a new member packet that will help give information and history of the church. This would also include financial history.

M.    Ruby’s Pantry – 1st time held at Bethel June 25th and next meeting is July 23rd. We will announce for more help on Sunday. Pastor Bob will

N.     Church Council Retreat with Pastor Jeannie – we hope to schedule in the next 6 months.

O.     In response to our representative's report on the Synod Assembly, Pastor Jean was asked if she felt we should have any kind of response. Pastor Jean said she was not very happy either with the synod assembly taking a position on a political question, the same sex marriage amendment on the state ballot this fall, and emphasized that voting should be an individual, not a collective decision. She also pointed out the synod action does not bind either individuals or member churches to take any action.

P.      Norm Siekman resigned from the WWSM. Larry Godejohn made a motion to appoint Sara Meier to the WWSM, Harlan Rude seconded, and the motion was carried.

Q.     Larry Godejohn wanted to thank Bob Mueller for having Pastor Don Ludemann while Bob was gone.

R.      Phone Messages – it was suggested that we have either Call Forwarding or a Voice Mail so that either Pastor Jeannie Megorden or Bob Mueller will get the messages.

S.       Next Council Meeting will be August 21st.   

Norm Siekman made a motion to adjourn, Harlan Rude seconded, and the motion was passed!
The meeting was ended with the Lord’s Prayer


Bethany Lutheran Church Council Meeting Minutes – June 19, 2012

The Bethany Lutheran Church Council Meeting was called to order at 7:00 P.M.  Present were: Norm Siekman, Tom Crawford, Larry Godejohn, Harlan Rude, Bob Mueller, and Lynn Bushinger.   Terry Nelson and Mary Nelson were absent.  Bob Mueller led the Church Council in devotions.

John Nelson presented a three-part proposal to make updates to the Bethany sound system.  Larry Godejohn made a motion to approve priorities one, two and five from John’s proposal for immediate purchase and installation.  Harlan Rude seconded the motion.  The motion was carried.  The three parts of the proposal that were approved were as follows: 

Priority 1:  Purchase a 4-channel mixer for the use with the powered speakers in the Fellowship Hall.  Estimated cost of $150.00 - $200.00

Priority 2:  Purchase a “Head-worn” wireless micro mic system.  Estimated cost of $700.00 - $800.00.

Priority 5:  Purchase and install a sound system with speakers in the Kitchen.  Estimated cost of $350.00 - $450.00

Lynn Bushinger stated that we should include priorities three and four in the budget for next year.  Those items are as follows:

Priority 3:  Purchase a new mic system for the Lectern.  Estimated cost of $200.00 - $300.00

Priority 4:  Purchase additional mic’s as needed for Contemporary Singers.  Estimated cost of $700.00 - $800.00.

Tom Crawford stated that we should pay the electrician for any work performed, even if there is an offer to volunteer the work to be done for free.

Tom Crawford presented a proposal to purchase an AED Defibrillator.  Larry Godejohn made a motion that we should purchase a defibrillator with a purchase cost not to exceed $2000.00.  Lynn Bushinger seconded the motion and the motion was carried.

The Secretary’s Report for May 2012 was reviewed.   Several changes were proposed:

• Tom Crawford suggested that Part C of the Secretary’s report should be revised to state that further resolutions were discussed regarding the Human Sexuality statement.
• Tom Crawford suggested that the Financial Secretary’s Report in Part E, item (d) be revised to delete the statement regarding an annual savings of 6.25%.  Funds of approximately $100,000 would be allocated to pay down the current mortgage on the church building.  The sources of the funds would be approximately $54,000 from the proceeds of the sale of the Bear Road property, and approximately $46,000 from the Thrivent Money Market account.

Larry Godejohn made a motion to approve the Secretary’s report as amended.  Lynn Bushinger seconded and the motion was carried.

Lynn Bushinger presented a proposal with five different options regarding changes to the mortgage on the Bethany church property.  Larry Godejohn made a motion that Option one should be implemented.  Lynn Bushinger seconded the motion.  The motion was carried.

Option one is as follows:  By September 1, 2012, make a principal pre-payment of $100,000.  This will reduce the current principal balance of $326,630.77 to a new balance of $223,611.48 at the effective date.  The updated mortgage will be a 10 year fixed rate mortgage.  The rate will be reduced from 5.95% to a new rate of 4.625%.  The monthly payment will be reduced from $2,621.00 per month to $2,331.00 per month.

Lynn Bushinger presented the Treasurer’s report.   Larry Godejohn made a motion to approve; Harlan Rude seconded; and the motion was carried.

The Financial Secretary’s report was reviewed.   Norm Siekman made a motion to approve financial report; Harlan Rude seconded the motion.  The motion was carried.

Old Business

Tom Crawford reported on the Woods and Waters Shared Ministry.  The next meeting of the Shared Ministry Council will be on July 31.  Jerry Lochner will contact the Northeast Synod office to schedule the date of the Installation for Pastor Jean Megorden.

Larry Godejohn made a motion that Bethany would support the payment of the full amount of Pastor Jean’s moving expenses by the Woods and Waters Shared Ministry.  Harlan Rude seconded the motion.  The motion carried.

It was reported that one chair-mover was sold to First Lutheran Church at Pillager.  Don Gehrke moved it to First Lutheran.

It was reported that Cookie Martinson and Irene Oldenburg attended an educational session to obtain a certificate on food management for Bethany.

Pastors’ Report – Bob Mueller

Bob Mueller will be out of town from June 30 to July 1.  Don Ludeman from Bethel will be preaching.

Next Church Council Meeting will be July 17, 2012.  

Harlan Rude made a motion to adjourn. Larry Godejohn seconded the motion.  The motion was carried.  The meeting was ended with the Lord’s Prayer at 9:10 P.M.

Respectfully Submitted,

Norm Siekman

For The Bethany Church Council Recording Secretary


Bethany Lutheran Church Council Meeting Minutes - May 15, 2012

The Bethany Lutheran Church Council Meeting was called to order at 7:00 P.M.  Present were : Norm Siekman, Tom Crawford, Larry Godejohn, Harlan Rude, Bob Mueller, Mary Nelson, Lynn Bushinger, and Terry Nelson. Bob Mueller did devotions.

A.      Larry Godejohn made a motion to appoint Lynn Bushinger to the Church Council, Terry Nelson seconded, and motion was carried. Lynn Bushinger joins our Church Council. 
B.      Cookie Martinson came to share about the Synod Assembly. She stated that the time was mostly spent listening to speakers. She shared with us the two resolutions. She explained parts of the two and wanted the church council to discuss what was best for our church. Norm Siekman thought that we should be proactive about this sensitive issue. He suggested that we discuss this with Pastor Jean and WWSM. Norm Siekman made a motion that we bring this up at the WWSM, Harlan Rude, and motion was carried.
C.      Secretary’s Report April 2012 was reviewed. Harlan Rude made a motion to approve amended, Larry Godejohn seconded, and motion was passed.

Secretary’s Report of the special meeting on April 22, 2012 was reviewed. Larry Godejohn made a motion to approve amended, Norm Siekman seconded, and the motion was carried.
D.      Financial Secretary’s Report – Lynn Bushinger present
a.       Lynn Bushinger discussed the Revenue Expenses report.
b.      The Church Council strongly recommends that each church from the WWSM will make a deposit for May and June to have money in the account. Then make a deposit monthly. Lynn Bushinger will be able to then have adequate amount of money to pay our Pastoral costs. This has been discussed at WWSM meetings. Our council representatives will email everyone from WWSM and bring it up during the June WWSM meeting.
c.       Treasurer’s Report reviewed; Terry Nelson made a motion to approve; Harlan Rude seconded; and the motion was carried.
d.      Paying down the mortgage – Terry Nelson made a motion to pay down the mortgage to Thrivent in the amount of $100,000, this will generate an annual savings of 6.25%, proceeds of the sale on Bear Road property and closing the Thrivent, and the balance will be closed out, Larry Godejohn seconded, and motion was carried.
e.      Diana Vaverek – financial report – Norm Siekman made a motion to approve financial report; Harlan Rude seconded; and motion was carried.

E.       Old Business
a.       Pastor Jean accepted the Call – we can expect her arrival on July 15, 22, or 29. They are in the process of looking for housing. 
b.      WWSM – they will need to clarify the specific details on mileage for Pastor Jean.
c.       Monthly newsletter article from council: June volunteer – The Deadline is May 25th. Norm Siekman will write the newsletter article.
d.      Proposed wedding/funeral policy – Norm Siekman made a motion to have open co-officiate during funerals, Larry Godejohn seconded; discussion was held; and the motion was carried.
                                                               i.      Wedding Policy will wait until Pastor Jean is here.
e.      Materials were moved last night from Mensen’s garage to John Godejohn storage units. John Godejohn will need help to move the material in the fall. Harlan Rude made a motion to keep one of the chair movers and sell the other to Don Gehrke for $25, Norm Siekman seconded, and motion was carried.

PAGE 2: BETHANY LUTHERAN CHURCH COUNCIL MEETING MINUTES OF MAY 15, 2012
f.        Replacing Choir Director – Norm Siekman discussed with Joan Wingert possible leads for a new director. He will start working on possible directors this week. 
F.       Pastors’ Report – Bob Mueller
a.       Three baptisms this past month: Theodore James Theisen, Braden Lee Biermaier and Riley Andrew Natvig.
b.      Confirmation - Morgan Statema completed one year
c.       New member Sunday – this next Sunday – 11 new members:  Don & Glenda Petrich, Jackie Wiherski, John & Tina Snell, Craig & Kathy Carney, Bob & Linda Mueller, and Bob & Marlys Dahlberg.

G.     Committee Reports/Committee make up
a.       Youth and Education –
b.      Evangelism and Mission –
                                                               i.      Publicity – Terry Nelson made a motion that we continue advertising brochure up to $400, Norm Siekman seconded, discussion was held, and motion was carried.
                                                             ii.      Tom Crawford will check into a special section for church in the Record.
c.       Building and Grounds
                                                               i.      Heat pump #1 has tripped the breaker a couple of times. Harlan will replace it and note what happens after the change.
                                                             ii.      Defibrillator – Lynn Bushinger and Tom Crawford will work on getting the defibrillator. 
d.      Fellowship
                                                               i.      We need to be more aware of the kitchen and pantry. Who is the person in charge of the kitchen? Tom Crawford will write a letter to ask the ladies of the congregation who will be in that role for the church.
e.      Worship and Music
f.        Stewardship and Finance
g.       Membership     
h.      Other:

H.      New Business
a.       Membership Roster was updated. Norm Siekman made a motion to start contacting inactive members in letter form to request information on whether they continue to be a member by either attending or contributing money, Terry Nelson seconded, discussion was held, and motion was carried.
b.      Annual Review – Tom Crawford and Bob Mueller will work on job description. Possibly review policies throughout the year.
c.       Memorial Day event?
d.      Watering the plants – Bob Mueller will water the plants.
e.      Bob Mueller will take Wednesdays off during the summer and will notify Sharon Cina to change it in the bulletin.
f.        Oasis letter – Paint a Thon – Place letter on the bulletin board and will have Sharon Cina place it in the bulletin.
g.       Todd County Public Health Letter – for the chicken dinner has someone is the professional food safety and preparation leader.